Privacy Policy

Last Updated: October 13, 2025

1. Introduction

ReachYourReps ("we," "our," or "the Service") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Service.

2. Information We Collect

Personal Information

When you create an account, we collect:

  • Email address (for authentication via magic link)
  • Full name (optional)
  • Usage statistics (such as number of politicians contacted)

Usage Information

We automatically collect certain information when you use the Service, including:

  • Notes and messages you create using our AI-powered tools
  • Records of which politicians you have marked as contacted
  • Browser type and version
  • Pages you visit and features you use
  • Time and date of your visits
  • IP address

3. Public Data Sources

All politician information displayed on this Service has been derived from publicly available data sources.

This information includes:

  • Names of elected officials
  • Office contact information (phone, email, website)
  • Party affiliation
  • District or constituency information
  • Government level and chamber information

We do not create, verify, or guarantee the accuracy of this publicly available information. We aggregate it for your convenience but bear no responsibility for its accuracy or completeness.

4. How We Use Your Information

We use the information we collect to:

  • Provide, maintain, and improve the Service
  • Authenticate your account via magic link emails
  • Generate personalized communication templates using AI
  • Track your civic engagement activity (politicians contacted)
  • Display leaderboard information (if you participate)
  • Respond to your requests and provide customer support
  • Monitor and analyze usage trends
  • Detect and prevent fraud or abuse

5. Third-Party Services

OpenAI API

We use OpenAI's API to generate communication templates. When you use this feature, your prompt and the politician's information may be sent to OpenAI. Please review OpenAI's privacy policy for information about how they handle data.

Email Service Provider

We use email service providers (such as Mailgun) to send authentication emails. Your email address is shared with these providers for this purpose.

6. Data Sharing and Disclosure

We do not sell your personal information. We may share your information in the following circumstances:

  • Service Providers: With third-party service providers who perform services on our behalf (email delivery, AI services, hosting)
  • Legal Requirements: If required by law, legal process, or government request
  • Protection of Rights: To protect our rights, privacy, safety, or property, and that of our users or the public
  • Business Transfers: In connection with any merger, sale of assets, financing, or acquisition of all or a portion of our business

7. Data Retention

We retain your personal information for as long as your account is active or as needed to provide you services. You may request deletion of your account at any time through your profile settings.

8. Your Rights and Choices

You have the right to:

  • Access and update your personal information through your account settings
  • Delete your account and associated data
  • Opt out of receiving promotional communications (authentication emails are required for the Service to function)
  • Request a copy of the personal information we hold about you

9. Data Security

We implement reasonable security measures to protect your information from unauthorized access, alteration, disclosure, or destruction. However, no internet transmission is completely secure, and we cannot guarantee absolute security.

Security measures include:

  • Encrypted connections (HTTPS)
  • Secure authentication via time-limited magic links
  • Regular security updates and monitoring

10. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to maintain your session and improve your experience. You can control cookie settings through your browser preferences, but disabling cookies may limit your ability to use certain features of the Service.

11. Children's Privacy

The Service is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If you become aware that a child has provided us with personal information, please contact us.

12. International Users

The Service is operated in the United States. If you are accessing the Service from outside the United States, please be aware that your information may be transferred to, stored, and processed in the United States.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. Your continued use of the Service after any changes constitutes acceptance of the updated Privacy Policy.

14. Disclaimer

The creator and operator of ReachYourReps is not responsible for how users choose to use the information provided by this Service or for any consequences resulting from such use.

15. Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact us through the appropriate channels provided on the Service.